Thank you for your interest in becoming a Member of Wild Women On Top!

As a Member, we aim to provide you with a World Class Adventure Fitness Program and amazing adventures to keep you motivated.  In the interests of providing exceptional service and maximum benefit to our Members, these Terms and Conditions of membership apply to your membership with Wild Women On Top:

1. Becoming a Member:

To apply to become a Member of Wild Women on Top, you need to Register on our website, complete a Risk Waiver Form and pay a one-off Lifetime Membership fee.

Once we have accepted your application to become a Member, and completed the processing of your application, you will be a Member of Wild Women on Top!

On becoming a Member you also agree to abide by these Terms and Conditions and the Golden Rules.  The Golden Rules can be found on our website HERE

Unless you tell us otherwise on the Membership Form (or otherwise in writing before you apply to become a Member), Wild Women On Top will assume that you have general good health and an appropriate level of fitness and wellbeing for the activities that you elect to undertake with Wild Women On Top.

All medical conditions, medications, allergies, intolerances, food requirements or injuries that may affect your ability to undertake activities with Wild Women On Top  (Material Information) must be noted on your Membership Form and any omission or failure to note that information will be considered by Wild Women On Top as a breach of your disclosure obligations to Wild Women On Top.  As any omission or failure to disclose Material Information or the making of a false or misleading statement could jeopardise your or any other Member's safety, Wild Women On Top may (in its absolute discretion) as a result of any  such non-disclosure exclude you from any Wild Women On Top activity where Wild Women On Top considers it reasonable and prudent to do so, either for your own safety or the safety of any other Member. 

If Wild Women On Top excludes you from any Wild Women On Top activity due to your failure to disclose Material Information or due to you making a false or misleading statement, Wild Women On Top will not and will not be obliged to refund any money paid by you to Wild Women On Top.

Wild Women On Top reserves the right to change the Terms and Conditions and Golden Rules from time to time.

2. Membership Entitlement:

Subject to the type of Membership that you have, as a fully paid up Member, you will be entitled to receive the membership benefits outlined below.

 

Type of membership	Membership Fee	Membership Benefits
Lifetime membership [Wild Women On Top training and trips are only available to current members who have paid their joining fee]	$118 (incl GST) Membership One-off joining fee for LIFE! Does not include Training Fees	Discounts at strategic partner stores Wild Women On Top ‘Wild Women Weekly' weekly newsletter Access to overseas and local trips Information guides Information nights Training programs in Sydney or other selected locations where Wild Women On Top operates Opportunity to make up any sessions missed within the same Term (subject to availability)

Wild Women On Top reserves the right to change membership benefits or to increase membership and other fees from time to time. 

Whilst every effort is made to minimise fee increases to our Members, Wild Women On Top reserves the right at any time to increase membership and other fees from time to time. 

Reasonable endeavours will be made to notify Members of any changes, using  the latest contact details provided by Members to Wild Women On Top or details of changes will be notified on www.wildwomenontop.com. 

2A           Trek Training fees:

 

Term	Term Training fees (2013)
Terms 1-4   Note: These Trek Training fees are for 2013   Please visit our website for the latest prices	Trek Training (3hrs per week) Trek Training (2hrs per week)	$497 incl GST   $397 incl GST
Summer training	Note:  Fees will be published on the Wild Women On Top website and/or in our Terms and Conditions once those fees have been determined.

2B            Wild Walks fees:

Fees for Wild Walks will be published at www.wildwomenontop.com from time to time.  Fees for Wild Walks are payable at the time you book a Wild Walk with Wild Women On Top.

2C            Local and Overseas Trips and Adventures costs:

Trip costs for Local and Overseas Trips and Adventures will be made available to those Members who express an interest in participating in these trips and adventures.  At the time of your enquiry, trip costs may not be determined -  Wild Women On Top will make the information available to you once the trip costs are determined.

Trip Costs for Local and Overseas Trips and Adventures are payable at the time you book a Local and Overseas Trip or Adventure with Wild Women On Top.

If a trip is over-subscribed, preference will be given to current Trek Training members, and existing Wild Women On Top members.

3. Payment of Fees:

3A           Membership fees:

Membership fees are payable at the time you submit your Membership Form to us to become a Member.  If for any reason we are not able to accept your application to become a Member, your membership fee will be refunded to you in full.

In order to maintain your membership status, your Membership fee must be paid in full when you join.

Wild Women On Top encourage Members to attend at least one three hour Trek Training session per week during a Term to gain benefit from the Trek Training program. 

As a fully paid Member, you are entitled to sign up for any of the Trek Training groups, Wild Walks, Wild Weekends and any other training programs or local and overseas trips offered by Wild Women On Top (subject to availability of spaces within group and fitness assessments).  However, depending on the nature of a particular activity certain minimum qualifying requirements may apply.  For example:

Our Trek Training programs require Members to be able to walk at a brisk pace for at least 2.5 hours on bush and coastal tracks; or

Hard Core programs and walks are only available to those Members who fulfil the Hard Core requirements - see www.wildwomenontop.com for details.

3B            Trek Training fees:

Fees for Term Training must be paid at the time you apply to participate in Ttrek Training. Re-booking for current trek training members open 3 weeks prior to the end of each Term for the following Term. Thereafter, bookings are open to all and prioritised on payment date.

3 hr Trek Training is 10 x three hour group sessions with a Wild Women On Top Coach. The three hour sessions are a mixture of interval and endurance training, and require you to carry a pack on your back and to participate in wild walks on bush or coastal tracks.

 

2 hr Trek Training is 10 x two hour group sessions with a Wild Women On Top Coach, involving interval and endurance training and information on relevant adventure fitness topics and training tips to get you started.

When you book Trek Training with Wild Women On Top and we confirm that booking, Wild Women On Top will reserve you a place in the appropriate Trek Training group, if a space is available in your preferred group.   If a space is not available in your preferred group, we will liaise with you to accommodate your requirements as much as possible, subject always to availability of space in other groups.

Dates for Trek Training are published on our website on the Timetable page.

 

3C            Wild Walks fees:

As stated above, fees for Wild Walks are payable at the time you book a Wild Walk with Wild Women On Top.

3D           Local and Overseas Trips and Adventures costs:

As stated above, trip costs for Local and Overseas Trips and Adventures are payable at the time you book a Local and Overseas Trip or Adventure arranged for Wild Women On Top.

As Local and Overseas Trips and Adventures are often co-ordinated by Wild Women On Top in conjunction with a third party operator (such as World Expeditions or other) it will be necessary for you to pay a deposit to the relevant third party operator for your Local or Overseas Trip and Adventure at the time of your booking. 

On or prior to the time you make your booking, the third party operator will let you know whether or not any deposit is refundable and the terms and conditions applying to the trip and any payment that you make.  Before you make any payment, Wild Women On Top recommends that you read the terms and conditions of your trip carefully.

Prior to you making final payment for any such adventure/trip, you will be required to pass a Wild Women On Top fitness assessment to ensure you are appropriately prepared for your adventure.  If you fail this assessment, you may be refused a place on the adventure/trip.  Wild Women On Top encourages each Member to attend Trek Training on a regular basis and to supplement this with Interval Training or their own fitness related activities, at least three times weekly, to ensure they maintain fitness in preparation for an adventure/trip.

4. Refund and transfer policy:

Wild Women On Top encourages you to attend any Trek Training every week throughout a Term. 

However, Wild Women On Top appreciate there may be times when you may miss a Trek Training session due to other commitments and need to or want to do a make up session. You are welcome to arrange a makeup session in another group, subject to availability.  All arrangements for makeups are made directly with the Coach of the group you would like to attend.

If as a result of varying circumstances, you miss more than one session due to circumstances outside of our control, please note that regrettably we are not able to refund your Trek Training fees.  This is because when you book in with us for your Trek Training, we reserve a place for you in an appropriate Trek Training group.  Even if you do not attend a Trek Training session we will still be obliged to pay certain overheads such as: our coaches fees, staff, insurance, licences, administration expenses and all other overheads in connection with the Term Training and operating Wild Women On Top. We do not transfer fees across terms.

We therefore strongly encourage you to commit to your Trek Training and attend your Trek Training session each week during the relevant Term, and make use of our make up sessions, where possible (subject to availability).

Please note:
a. Trek Training fees and Membership fees are not refundable (Wild Women On Top really want to encourage you to attend your Trek Training) but make-up sessions with other groups are highly recommended and can be accommodated, subject to availability.  Unused Trek Training sessions cannot be transferred to a new Term.

b. In the event of exceptional circumstances, such as injury or illness being applicable to your cancellation, the following refund policy applies: cancellation within weeks 1-5 of term will incur a $50 admin fee plus the cost of any sessions that have passed up until the date you inform us, whether you attended those sessions or not. You will be refunded the remainder of your fees less these two amounts, on presentation of a doctor's certificate confirming the injury/illness.

c. There are NO refunds after week 5 of the term.
Places in fully subscribed Trek Training groups cannot be held without payment to Wild Women On Top in accordance with these Terms and Conditions.

d. Make up sessions must be utilised within the same Term as your Trek Training and cannot be carried over to another Term.

e.  Gear purchased from our website: Unfortunately, we are unable to offer refunds on gear purchased from our website. Products may be exchanged if goods are faulty, as long as they are returned to us in their original condition with the tags attached. Products may also be exchanged if you chose the incorrect size, however a $10 postage fee will be charged ($30 for overseas shipments)

5. Consequences of certain conduct:

Wild Women On Top put safety first and reserve the right to suspend or terminate the membership of any Member whose conduct has the potential to cause injury or harm to coaches, other staff of Wild Women On Top or other Members.  Safety and respect for the environment in which we train is of paramount importance to Wild Women On Top.  Wild Women On Top also encourages and promotes TEAM work and for Members to care for each other.

If you elect for any reason to leave the supervision of your guide/coach during ay activity with Wild Women On Top, or if you decide not to participate in a supervised activity with Wild Women On Top, then you accept that you do so at your own risk and you are fully responsible and are otherwise liable for any illness, injury or death to you or those accompanying you once you leave the supervision of your guide/coach.

Without limiting the above, an example of when this may occur is where you may elect for any reason to leave an activity early to go home or to attend to another commitment.  Wild Women On Top recommends that you remain with the guide/coach and other Members for the full duration of the activity.  However, if you leave the activity before it is finished then you do so at your own risk and you are fully responsible and are otherwise liable for any illness, injury or death to you or those accompanying you once you leave the supervision of your guide/coach.

6. Trips and Tours:  

Note: This section 6 applies to trips and tours organised by Wild Women On Top and to those arranged by a third party operator (such as World Expeditions or other).

Wild Women On Top reserves the right to vary or cancel any Local and Overseas Trips and Adventures or any part of them due to extremes of weather or changes to operational conditions such as road closures, flood danger, fire bans or other conditions beyond the control of Wild Women On Top or the third party operator engaged to conduct the trip or tour.

Every effort will be made to keep to published departure times and connections, but no guarantee can be made and no compensation shall be payable by Wild Women On Top or the operator for failure to meet those times.   Wild Women On Top reserves the right to cancel or amend any trip or tour if there is an insufficient number of participants.

Wild Women On Top does not accept liability for the acts, omissions, default or negligence of any wildlife park, scenic rides or any other service used in connection with any activity with Wild Women On Top, including any trips or tours organised by or otherwise involving a third party operator.

Wild Women On Top is not responsible or liable for any death, illness or injury to any person, or loss of or damage to any property or otherwise due to any third party operator's negligence nor any inconvenience, delay, injury, accident, theft or negligence caused to, or expenses incurred by, any Member however caused by or arising out of any activity of Wild Women On Top or failure of Wild Women On Top to provide any trip or tour.

Wild Women On Top reserves the right to cancel any trip or tour prior to departure due to insufficient numbers.  In such an event, you will be given a full refund or opportunity to transfer to another trip, at your election. 

Personal travel insurance is not included in the price of any trip or tour. It is your responsibility to ensure that you are adequately insured for the full duration of the trip or tour in respect of illness, injury, death, loss of baggage and personal items, cancellation, curtailment and any other factor that may otherwise affect you on any trip or tour.  In this regard, you are strongly encouraged to liaise with your travel insurer and take out and maintain appropriate insurance.  Wild Women On Top are not travel insurers or experts in insurance and therefore cannot advise you in this regard.

Final payment for all trips and tours is to be made not less than one month prior to departure of the relevant trip or tour (unless WWoT advise otherwise in writing).  In some cases, a third party operator may require payment at some earlier time.  In such case, the terms and conditions of the third party operator will prevail.  

Any medical questionnaire provided to you by Wild Women On Top or a third party operator needs to be completed and returned to Wild Women On Top or the third party operator not less than 14 days prior to departure of the trip or tour.   You must be a current and fully paid Member of Wild Women On Top to participate in any trip or tour.
In the event that a Trip/tour falls within the Trek Training Term, additional complimentary training will be offered to compensate for Trek Training sessions missed. No refunds will be provided.
7. Cancellation fees for trips and tours:

Cancellation fees for trips and tours booked through a third party operator will be as determined by the third party operator.  Cancellation fees for trips and tours booked through Wild Women On Top will be as set out below:

Cancellation fees for trips and tours

Time of cancellation	Cancellation fee
Overseas trips or 3rd party  tours	Determined by the Third Party Operator
Wild Walks and Weekenders	Operated by Wild Women On Top
Not later than 14 days prior to scheduled departure	If you cancel your booking up to 14 days prior to departure, a $100 administration fee will be payable or will be forfeited from any monies already paid.
14 days or less prior to scheduled departure	100% of the trip costs will be payable or forfeited (where already paid).

For trips organised by Wild Women On Top that are longer than an overnighter, the following terms apply:

If cancellation takes place more than 60 days prior to your departure date, you will be refunded any amounts paid, less a $200 admin fee.

If cancellation takes place between 60 and 30 days prior to your departure date, 50% of the tour price will be forfeited.

If cancellation takes place less than 30 days prior to your departure date, 100% of the tour price will be forfeited.

Extra training for Multi Day Trips: As a current Trek Training Member, we are committed to helping you prepare for your trip. For Multi Day Treks: During the same term that your trip takes place, you are invited to attend extra trek training sessions, free of charge, subject to spots being available – please sms the coach on the day you wish to attend, and she will confirm if a place is available.

8. Feedback - positive or constructive:

Wild Women On Top encourage feedback on all aspects of our business.  You can send us your feedback via email to admin@wildwomenontop.com or contact our office on 0434 027 912.  Wild Women On Top will use best endeavours to respond to your feedback promptly or, in any event, within 3 days of receiving your feedback or complaint.

9. Change of Details:

Members must keep Wild Women On Top informed of a Member's address, phone number, emergency contact, email address, current medical details and any other details relevant to your being a Member of Wild Women On Top.

10. Acceptance of Risk:

Part of the appeal of adventure & trekking holidays is that they operate in remote, harsh & unpredictable environments.  They are by their nature challenging and demanding.  As a Member of Wild Women On Top, you agree to accept the inherent risks and dangers associated with any activity in which you participate with Wild Women On Top and the accompanying risk of injury, death or property loss or damage.  Wild Women On Top strongly advise all Members to ensure that they have appropriate insurance and ambulance cover for any loss, damage or injury that may arise out of or in connection with participating in an activity with Wild Women On Top and, in particular, for emergencies.

11. Our commitment to You:

Wild Women On Top strive to provide you with a Trek Training For Adventure Fitness Program.  We will make recommendations to you on an appropriate type of membership and training program for you to join.  However, Wild Women On Top cannot guarantee that places will always be available in your first choice of Trek Training group or in your desired location.

Wild Women On Top's coaches are qualified in first aid, are insured for public liability and undergo an appropriate Traineeship program with Wild Women On Top to ensure that they are appropriately skilled for the activities of Wild Women On Top, and represent the values of Wild Women On Top and the Golden Rules.

12. Inclement weather or other conditions:

Trek Training will operate regardless of weather conditions, except in the case of lightning or electrical storms, or where deemed unsafe by the coach/guide or if for any reason conditions are such that Wild Women On Top's insurance would be void or voided for the activity. The coach/guide may choose a suitable alternate venue or route. The route or venue may not be the same as proposed if it is deemed unsafe, but Wild Women On Top and its coaches/guides will use their reasonable endeavours to find a suitable substitute.

13. Right to use photographic or film material

When you are participating in a Wild Walk, Wild Weekend or Trek Training session, trip or tour, we or others may take photographs or film material of you.  By becoming a Member, you are giving us permission to use this material, including use for promotional materials without any compensation to you or express written permission from you. In addition, if you give us any photographs or photographic material, you agree to allow us free and unlimited licence to use of any images or material, including for promotional materials however, Wild Women On Top acknowledge that any other proprietary rights that you may have will otherwise remain with you.

14. Privacy:

Wild Women On Top will use your personal details for our own purposes and will not knowingly disclose your personal details . On becoming a Member you agree that in certain circumstances where any activity is being organised and you are signed up to an activity, your email address may be provided to other Members participating or likely to be participating in that activity.